Supplier documents, lots, price and quality workflow for incoming materials
Reception number, supplier, documents and material lines
ManuFox creates a reception number when a goods-reception record is opened. It is the internal business identifier, while invoice, dispatch or supplier document numbers are stored separately.
The header includes reception number, supplier, document type and number, date, vehicle plate where applicable, and notes.
A reception may contain one or more material lines. Each line tracks material type, material, quantity, unit, price, tax, internal lot, supplier lot, expiry and best-before details.
Tax-inclusive prices and line totals should remain visible for procurement and inventory valuation.
Tip: Do not put the reception number in the lot field. The lot identifies the batch; the reception number identifies the document.
Moving a reception into the pending quality queue
When a reception is sent to quality control, a pending-record indicator appears in the quality menu. The quality team opens the record, reviews its material lines and assigned form, enters results and records a decision.
Approved reception lines enter inventory. Rejected lines must remain unavailable to production and retain the rejection reason in quality history.
Reception history should show creation, quality handoff, approval, rejection and reversal with date and personnel.
Attention: Quality decisions, inventory and traceability must remain consistent. Show responsible people by name rather than by an internal identifier.